Personal Assistant

 Personal Assistant for Young Entrepreneur

Bring your skills to an entrepreneur and organization that are inspiring today’s kids to be tomorrow’s inventors, entrepreneurs, and innovators. 

MakerKids, a certified B Corp, develops maker learning programs for kids and educators, and runs one of the only makerspaces for kids in the world. We provide amazing interest-driven STEM programs to help kids move from being consumers to creators. We've been featured in major media such as Wired, CTV and the Globe and Mail, and have spoken at SXSW, Maker Faire, MakerCon, and more.

Your goal in this position is to provide support to MakerKids' CEO, Jennifer Turliuk, whose work has been featured in Forbes, the New York Times, and more. 

Personal Assistant

We’re looking for an organized, ambitious and energetic person that loves helping others to join us as a personal assistant. We need someone who would like nothing more than to spend their days helping a young entrepreneur stay organized and and on top of her day to day life. This is your client and your goal is to help make her more successful. As the fourth member of our team, you’ll own a wide variety of tasks to support the CEO and the business to succeed. 

In this role, no two days will be the same! You’ll find yourself all over Toronto providing assistance to your client - at her home or office - with scheduling, housekeeping, errands, research, travel planning, events, email, and much more.

From book-keeping to cleaning bathrooms, building IKEA furniture, babysitting and buying groceries — you’ll be the go-to person. For you, no task is too big or too small. You’ll also be encouraged to always be thinking of fun thoughtful ways to do the unexpected and make everyone’s day just that little bit better.

Expect this role to be both fun and challenging. You need to be the type of person that is obsessed with organizing your schedule in order to successfully handle requests and track your time. You love technology and learning new tools, and you have a knack for it. This job would be a great fit for someone interested in learning more about business and entrepreneurship, since you’ll see the ins and outs of a successful entrepreneur’s life first hand.

Are you up for it? If you think you have what it takes, we’d love to hear from you!

Working Hours:

• This is a part-time, permanent role requiring flexible hours. Our business is somewhat seasonal, so your hours may be earlier or later in the day depending on the season.

• Compensation will be commensurate with experience, and will also include a health spending account, free yoga classes, and fun team socials.  

• Primary working hours are 12-5PM Monday to Friday (subject to change)

• Total working hours averaging 20 hrs / wk, with the potential to increase to full-time

• Must be willing to work evenings and weekends on an as-needed basis.

• You will have access to a fully-featured office near Bloor and Jane. Our bright, colourful, playful Makerspace office is located at 2451 Bloor Street West, steps from Jane TTC station and a vibrant Toronto neighbourhood.

Job Duties Include, but are not limited to:

• Bookkeeping

• Creating organization systems around the home and office

• House and office cleaning & general household chores (laundry, dishes, cooking, mopping, gardening, organization)

• Manage email inbox

• Run personal errands and tasks

• Managing calendars, travels bookings and scheduling

• Making reservations and appointments

• Conducting research

• Babysitting, supervising childrens’ programs

• Dog walking

• Grocery shopping

• Host/Hostessing at home and office parties

• Dropping off and picking up dry cleaning

• Building IKEA Furniture

• And other random tasks around the home and office and city at large!

Your Qualifications:

• You are obsessed with list-making and organization.

• You enjoy working online and with new technology.

• You consider yourself tech-savvy. You are comfortable using a computer and know your way around Google Calendar.

• You regularly make online bookings and use sites like Yelp and OpenTable.

• You can step in to make decisions and take ownership over a project.

• You can manage multiple projects, people and deadlines.

• You exude confidence and warmth when answering the phone and dealing with customers.

• You have a driven personality to see projects and tasks through to completion.

• You have a 'no job is too big or too small' mentality.

• You are comfortable working alone.

• You have strong phone and email communication skills. You use proper grammar and spelling!

• You are reliable, honest, and trustworthy.

• You understand the importance of confidentiality and discretion.

• You take initiative and are excited to come up with creative ideas as part of your job every day.

• You have the physical ability to do manual tasks or care for young children.

• You have experience with babysitting and childcare.

• Your are known for your ability to plan, organize, and multitask with minimal supervision.

• You’ll excel in this role if you are quick and analytical, love taking care of details, and are fuelled by the variety of a small, entrepreneurial organization. 

• If you’re learning-oriented, there will be almost limitless opportunities for you to take on new tasks and learn how an innovative business grows, from the ground up. 

• You have access to a bike, and are comfortable biking through the city, even in the winter.

• You live in the west Toronto area (primary work area will be in and around Bloor and Jane)

• You have first aid training and child and infant CPR (if you don’t have it already, it will be required that you get it prior to your start date - we will fund it).

• University or college education

• Cooking skills

• Experience as an assistant to an entrepreneur preferred.

• Experience or attraction to working in a high-growth, start-up environment.

• Ability to work varied schedules, according to seasonal needs.

• Most of all, you have a positive attitude and a desire to help others!

Other over-the-top and completely random skills, interests, and experiences that would make you a great fit for this role:

• Personal Trainer Certification or passion for exercise

• Personal shopping experience or passion for fashion

• Cooking/nutrition experience or a passion for cooking/nutrition

• Smart Serve Designation

• Wordpress/Computer programming

• Other skills that will help you to serve an entrepreneur at a high level!

How to Apply

Our online application will give you the option to apply to this role as a complete person – not just a resume. The application will assess your qualifications, personality traits and workplace preferences, and should take 10 to 15 minutes to complete. After submitting, you'll receive an email inviting you to log in and view your assessment results. 

A cover letter describing why you’re interested in this role is especially helpful.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us with the “Help” button in the application. 

We will review applications as they are received and look forward to hearing from you.

A cover letter describing why you’re interested in this role is especially helpful.